The 8 Best Email Hosting Providers of 2021

The 8 Best Email Hosting Providers of 2021

Our Top Picks

Best Overall: Hostgator

“Their email game is on point, and they are an excellent web host as well.”

Best for Single Users: Zoho WorkPlace

“A highly affordable option if you just want email hosting, and you only need a single account.”

Best for Small Business Email: Rackspace

“A very affordable option for small businesses that scales perfectly with your needs.”

Best for Online Storage: Microsoft 365 Business Essentials

“An excellent email hosting provider that offers a ton of online storage.”

Best for Free Email Hosting: Yandex

“They place fewer restrictions on free accounts than other providers.”

Best for Secure Email: ProtonMail

“You can use it with your own custom domain if you upgrade from their free plan.”

Best for Your Own Private Gmail: G Suite

“Industry-leading spam protection, a great interface, and fantastic filtering options.”

Best for Email, Exchange, and Microsoft 365: 1&1 Ionos

“A great choice for individuals and small organizations.”

Best Overall: Hostgator

The 8 Best Email Hosting Providers of 2021

4.9Buy on Hostgator.com

Hostgator takes our top pick for the best overall email hosting provider because their email game is on point, and they are an excellent web host as well. This isn’t the option you’re looking for if you already have web hosting elsewhere, but Hostgator is an excellent choice if you want both email and web hosting from the same provider.

While Hostgator doesn’t offer any email exclusive hosting plans, every one of their regular web hosting plans includes email hosting. Even their cheapest plan allows you to create an unlimited number of email addresses, and you can access them through your own webmail interface, POP3, and IMAP.

If you don’t want a webpage, you can simply ignore that part of the service, or use their fantastic site builder to throw something together. Every plan does include web hosting with unlimited bandwidth and storage in addition to email, so it’s there if you need it.

Best for Single Users: Zoho WorkPlace

Buy on Zoho.com

Zoho WorkPlace is a highly affordable option if you just want email hosting, and you only need a single account. Don’t worry, you’ll always be able expand to additional accounts if the need arises.

Most hosts charge a base fee that includes a bunch of mailboxes, or a base fee plus an additional amount per user. Zoho WorkPlace bucks that trend with a mail-only plan that charges about $1 per user per month.

With Zoho WorkPlace, you can access your email through a web interface or your favorite desktop or mobile app using IMAP or POP3.

Zoho WorkPlace also offers a free option, but it’s quite limited. You can only access your mail through the web, can only have five users, and each user only gets 5 GB of storage in their mailbox with the free plan.

Best for Small Business Email: Rackspace

Buy on Rackspace.com

Rackspace takes our pick for the best business email hosting provider because of their laser focus on providing exactly what you need. Their services aren’t bundled with a bunch of stuff you don’t need, and you have the option to choose Microsoft 365, Exchange, or Rackspace’s own in-house email solution.

If you just need email for your business that uses your domain name, and you have hosting taken care of elsewhere, then Rackspace is a great option. Pricing is based on the number of email accounts you need, so it’s a very affordable option for small businesses that scale perfectly with your needs.

Rackspace’s basic email plan comes with a 100 percent uptime guarantee, access through webmail or IMAP for Outlook and mobile, and every email account gets a big 25 GB mailbox. You can also send and receive attachments up to 50 MB, which is double the industry standard.

If you need more than basic email, Rackspace also has Microsoft 365 and Exchange plans.

Best for Online Storage: Microsoft 365 Business Essentials

Buy on Microsoft

Microsoft’s 365 Business Essentials package includes a massive 1 TB of OneDrive storage, making it an easy pick if you’re looking for an excellent email hosting provider that offers a ton of online storage.

Email hosting through Microsoft’s 365 Business Essentials plan includes a 50 GB mailbox for each user in addition to 1 TB of OneDrive storage. Users can send and receive massive attachments, up to 150 MB, which is significantly larger than most competitors offer. Larger attachments can be sent as OneDrive links.

In addition to email hosting, Microsoft 365 Business Essentials also gives you access to web versions of Outlook, Word, Excel, PowerPoint, and OneNote. Access and Publisher are also available, but only for PC users.

If you have a large organization, Microsoft 365 Business Essentials makes it easy for users to collaborate and strategize with Microsoft Teams, and you can even set up online meetings and video conferencing for as many as 250 users at a time.

Best for Free Email Hosting: Yandex

Buy on Yandex.com

Yandex takes our pick for the best free email host because they place fewer restrictions on free accounts than other providers. They let you set up a large number of accounts, each account gets a decent amount of mailbox space, and you can access your email via a web interface or your favorite app.

When you host your domain email through the free Yandex plan, you can create up to 1,000 users without paying anything at all. Every user gets unlimited inbox space and 10 GB of storage, and you can also buy additional space for individual users if that ends up not being enough.

Mail can be accessed through a web interface, or you can set up a desktop or mobile client using POP3, SMTP, or IMAP. You can also use your account with the Yandex app on Windows, MacOS, iOS and Android, including Yamb messenger.

Best for Secure Email: ProtonMail

Buy on Protonmail.com

ProtonMail is our top pick for the most secure email provider, and you can use it with your own custom domain if you upgrade from their free plan.

ProtonMail is a mail service that was built from the ground up by scientists from CERN and MIT with security as the primary concern. It offers powerful end-to-end encryption that ensures your email won’t be read by anyone who manages to intercept it.

The encryption process is automatic when you send email to other ProtonMail users, but you can receive the same protection when sending email outside of the ProtonMail service by privately sharing a decryption passphrase with your recipients.

ProtonMail’s Plus plan is a great choice if you just need a single email address. If you need more email addresses, the Professional plan lets you pay per user to add additional emails.

Best for Your Own Private Gmail: G Suite

Buy on Google.com

Gmail changed the conversation when it arrived. Other providers have caught up, but it still features industry-leading spam protection, a great interface, and fantastic filtering options. With G Suite, you can have all of those features all while using your own custom domain.

G Suite is essentially Gmail and all of the apps included with Google Drive provided through your own custom domain instead of through Google. You get to create email addresses using your domain for each of your employees or users, and then they access their email and various Google Drive apps through your domain. It also supports IMAP, so you can access your email through your favorite desktop and mobile apps.

The best thing about G Suite is that it allows email accounts created through your domain to essentially work like Gmail addresses. That means you can allow your employees or users to use their G Suite email accounts to sign into Android devices, use Google Assistant, and more.

Best for Email, Exchange, and Microsoft 365: 1&1 Ionos

Buy on Ionos.com

1&1 Ionos is our pick for the best Outlook and Exchange email host, and they also have basic email hosting if you aren’t sold on paying for additional services just yet. Their basic email hosting plan is excellent, and they also have both Microsoft Exchange and Microsoft 365 email hosting plans.

Basic email hosting from 1&1 Ionos is a great choice for individuals and small organizations. You can choose from a plan that includes one email address, one that gives you up to 25, or pay per user. Each plan includes a free domain name, an ad-free webmail interface, and IMAP support to synchronize your email across multiple devices.

If basic email won’t do it, 1&1 Ionos also has Microsoft Exchange Hosting and Microsoft 365 plans. If your business could benefit from an Exchange server, or you want your employees or users to have access to the Microsoft 365 productivity suite, these plans are a great way to accomplish those goals.

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